Administrative Assistant 
Location: Virginia Beach, VA

Responsibilities and basic skills/qualifications are as follow but not limited to:

For Agents:

  • Post Cards:
    • Mail Open House post cards for all agents hosting an open house
    • Mail Just Listed, Just Sold & New Neighbor post cards for agents who earn “extra” ones
    • Assist in brainstorming ideas for other marketing post cards (design & messaging)

  • Help agents set up their profile and websites via Web Admin
    • Set up new profiles and web pages
    • Help agents update & upgrade their profiles and web pages

  • Help the agents market themselves
    • Post listings and awards/recognition on their social media sites
    • Teach them how to use social media to help market themselves and their clients
    • Help design Facebook advertising and “boosts” to special posts

  • Assist the agents with mailings and marketing collateral
    • Help with mail merges
    • Help create flyers and brochures
    • Help brainstorm new ideas for their new business

  • Train the agents on new company programs & marketing solutions (traditional & digital marketing)

For Company & Manager:

  • Assist Manager in Special Projects to increase market share in primary markets
  • Help the Manager in maintaining the office Facebook page to make it more community orientated and increase traffic flow to the page.
  • Work on daily projects assigned from manager (i.e. Zillow & other real estate websites, Agent web pages & listings, etc.)
  • Help manage the Office Website & Listings to ensure up to date information and ensure links are functioning
  • Troubleshoot various company programs to try to solve issues and try to come up with new ideas/solutions to help make the office more efficient and productive (Outlook distribution lists, Website Community Pages, Quantum post card system, etc.)
  • Assist in manager’s recruiting efforts
    • Maintain & update recruiting distribution list for manager
    • Assist in recruitment targeted email/direct mail
    • Help Manager maintain Recruit Now
  • Maintain & update manager’s business email contact list in order to help in sending out timely e-cards and other scheduled mailings
  • Work together to facilitate a weekly training session for the agents
  • Work at Company events on an as-needed basis (at the event and on marketing collateral for the events, i.e. Annual Company Rally)
  • Assist Manager with Project Market Share
  • Create a weekly Newsletter for the agents to keep up with all the office events

Qualifications:

  • Associates degree or 3-5 years branch operations preferred
  • Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing
  • Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing
  • Proficiency in Outlook
  • Proficiency in managing social media platforms including Facebook and Instagram
  • Ability to train one on one or in small group settings
  • High organizational skills in managing multiple projects simultaneously
  • Ability to adjust direction when situation warrants
  • Work independently without regular direct supervision
  • Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

Please send resumes to: kaylamcdonough@howardhanna.com

HowardHanna.com

Howard Hanna affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.